STUTE Privacy Policy

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection legislation of the Member States as well as other data protection provisions is:

STUTE Logistics (AG & Co.) KG
Hans-Böckler-Str. 48
28217 Bremen
Germany
Tel.: +49 (0)421 3862-0
Email: info(at)stute.de
Website: www.stute.de

II. Contact details for the Data Protection Officer

The controller’s Data Protection Officer:

Data Protection Officer
Hans-Böckler-Str. 48
28217 Bremen
Germany
Tel.: +49 (0)421 3862-281
Email: datenschutz(at)stute.de

 

Provision of the website and creation of log files

1. Description and scope of data processing
Every time our website is accessed, our system automatically records data and information about the accessing computer system.
The following data are collected in this process:

  • Information about the browser type and the version in use
  • The user’s IP address
  • The date and time of access

The data will also be stored in our system’s log files. These data are not stored along with other personal user data.

2. Legal basis for data processing
The legal basis for the temporary storage of data and the log files is point (f) of Art. 6(1) of the GDPR.

3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the user’s computer. For this, the user’s IP address must remain stored for the duration of the session.
Storage in log files takes place to ensure website functionality. In addition, we use the data to optimise the website and to ensure the security of our IT systems. Evaluation of the data for marketing purposes does not take place in this context.
Given these purposes, we have a legitimate interest in data processing according to point (f) of Art. 6(1) of the GDPR.

4. Duration of storage
The data are erased as soon as they are no longer required to achieve the purpose for which they were collected. In the event that the data are recorded to provide the website, this is the case when the individual session ends.
In the event that the data are stored in log files, this is the case after no more than seven days. Storage above and beyond this is possible. In that case, the IP addresses of the users will be erased or masked to make it impossible to identify the accessing client.

5. Opt-out and data removal option
The recording of data to provide the website and the storage of data in log files is absolutely necessary for website operation. Therefore, the user does not have an opt-out option.

 

Contact form and email contact

1. Description and scope of data processing
Our website contains a contact form, which can be used for making contact by electronic means. If the user opts to do so, the data entered in the input screen will be sent to us and stored. These data are:

  • Email address
  • Category of enquiry
  • Text of enquiry

At the time of sending the message, the following data are stored in addition:

  • The user’s IP address
  • Date and time of registration

Alternatively, you may make contact using the email address provided. In this case, the user’s personal data sent in the email will be stored.

Your data will not be passed on to third parties in this context. The data are used solely for processing the enquiry.

2. Legal basis for data processing
The legal basis for data processing, given the user’s consent, is point (a) of Art. 6(1) of the GDPR.

The legal basis for processing data transmitted when an email is sent is point (f) of Art. 6(1) of the GDPR. If the purpose of the email contact is to enter into a contract, the additional legal basis for the processing is point (b) of Art. 6(1) of the GDPR.

3. Purpose of data processing
We process the personal data in the input screen solely for the purpose of dealing with the enquiry. In the event that contact is made via email, the requisite legitimate interest in processing the data also exists.

The purpose of the other personal data processed during the sending process is to prevent misuse of the contact form and to ensure the security of our IT systems.

4. Duration of storage
The data are erased as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data in the input screen of the contact form and those sent via email, this is the case when the conversation with the user is over. The conversation is over when it can be inferred from the circumstances that the enquiry concerned has been closed.

5. Opt-out and data removal option
The user has the option at any time to withdraw consent to the processing of personal data. If the user makes contact with us via email, he/she can opt out of the storage of his/her personal data at any time. In this case the conversation cannot be continued.

Please email your objection to info@stute.de

All personal data stored during the process of making contact will be erased in this event.

 

Login and authentication

1. Description and scope of data processing
Our website contains an authentication option for users by giving personal data. This is a two-factor authentication process where the user enters a user name/email address plus password.

2. Legal basis for data processing
The legal basis for the use of login information for authentication purposes is point (f) of Art. 6(1) of the GDPR.

3. Purpose of data processing
Our website provides sensitive internal information which must be protected against unauthorised access.

4. Duration of storage
The data are erased as soon as they are no longer required to achieve the purpose for which they were collected. In the case of authentication, the storage period ends as soon as the person is denied access or declares that he or she will refrain from using the sensitive data.

5. Opt-out and data removal option
You, the user, have the option to request the deletion of your user account at any time. You can have the data stored on you rectified at any time.

 

Password recovery via email

1. Description and scope of data processing
Our website contains an option for registered users to reset their password by giving an email address.

2. Legal basis for data processing
The legal basis for processing the email address is point (f) of Art. 6(1) of the GDPR.

3. Purpose of data processing
The email address is required to send a new password to this address.

4. Duration of storage, opt-out and data removal option
The email address given will not be stored. It is solely required to verify and determine which account is registered to the user. Therefore, it is not necessary to opt out.

 

Use of cookies

1. Description and scope of data processing
Our website uses cookies. Cookies are text files stored on or by the Internet browser on the user’s computer system. If a user accesses a website, a cookie may be placed on the user’s operating system. This cookie contains a character string which facilitates the unique identification of the browser the next time the website is accessed.
We use what is called a session cookie. Some elements of our website require the accessing browser to be identified after leaving the page. 
The server stores login information in the character string contained in the cookie.

2. Legal basis for data processing
The legal basis for the processing of personal data using cookies is point (f) of Art. 6(1) of the GDPR.

3. Purpose of data processing
The purpose of using cookies that are strictly necessary is to make it easier for the user to use the website. Without cookies, some features of our website cannot be provided. For them to function, it is necessary for the browser to be recognised after leaving the page.
The session cookie is necessary to authorise administrative functions of the website.
The user data collected via cookies that are strictly necessary are not used to compile user profiles.

4. Duration of storage, opt-out and data removal option
Cookies are stored on the user’s computer and sent from there to our page. Therefore, you the user have full control over the use of cookies. By changing the settings on your Internet browser, you can disable or restrict the placement of cookies. Stored cookies can be deleted at any time, including automatically. If cookies are disabled for our website, it is possible that some features of the website will not work properly.

 

Links

If you use external links provided on our website, this Privacy Policy does not extend to these links. To the extent that we provide links, we assure that at the time the links were placed there were no discernible breaches of the law on the linked websites. However, we have no control over other providers’ compliance with data protection and security provisions. Therefore, please visit the other providers’ websites for information, including the privacy policies provided on those websites.

 

Children and juveniles

Anyone under the age of 18 should not send personal data to us without the consent of their parents or guardians. We do not ask children and juveniles for personal data nor do we store such data or pass them on to third parties.

 

Rights of the data subject

If your personal data are processed, then you are a data subject within the meaning of the GDPR and you have the following rights in respect of the controller:

1. Right of access
You have the right to obtain from the controller confirmation as to whether we process your personal data. 

Where that is the case, you have the right to obtain from the controller access to the following information:

1) the purposes for which the personal data are processed;

2) the categories of personal data which are processed;

3) the recipients or categories of recipient to whom your personal data have been or will be disclosed;

4) the envisaged period of storage for which your personal data will be stored or, if specifics cannot be given, the criteria used to determine the storage period;

5) the existence of a right to rectification or erasure of your personal data, a right to restriction of processing by the controller or a right to object to such processing;

6) the existence of a right to lodge a complaint with a supervisory authority;

7) where the personal data are not collected from the data subject, any available information as to their source;

8) the existence of automated decision-making, including profiling, pursuant to Art. 22(1) and (4) of the GDPR and – at least in those cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to access information about whether your personal data are transmitted to a third country or to an international organisation. Where that is the case, you have the right to be informed of the appropriate safeguards pursuant to Art. 46 of the GDPR relating to the transfer.

2. Right to rectification
You have the right to obtain from the controller the rectification of inaccurate personal data on you and/or completion of incomplete personal data on you processed by the controller. The controller shall carry out rectification without delay.

3. Right to restriction of processing

You have the right to obtain restriction of processing of your personal data where one of the following applies:

1) if you contest the accuracy of the personal data, for a period enabling the controller to verify the accuracy of the personal data;

2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;

3) the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;

4) you have objected to processing pursuant to Art. 21(1) pending the verification whether the legitimate grounds of the controller override yours.

Where processing of your personal data has been restricted, such data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If you have obtained restriction of processing under the above criteria, you shall be informed by the controller before the restriction of processing is lifted.

4. Right to erasure

a) Obligation to erase data

You have the right to obtain from the controller the erasure of your personal data without delay and the controller shall have the obligation to erase such data without delay where one of the following grounds applies:

1) Your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

2) You withdraw your consent on which the processing is based according to point (a) of Art. 6(1) or point (a) of Art. 9(2) of the GDPR and there are no overriding legitimate grounds for the processing.

3) You object to the processing pursuant to Art. 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) of the GDPR.

4) Your personal data have been unlawfully processed.

5) Your personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

6) Your personal data have been collected in relation to the offer of information society services referred to in Art. 8(1) of the GDPR.

b) Notification of third parties
Where the controller has made your personal data public and is obliged pursuant to Art. 17(1) of the GDPR to erase the data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure does not apply to the extent that processing is necessary:

1) for exercising the right of freedom of expression and information;

2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

3) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Art. 9(2) as well as Art. 9(3) of the GDPR;

4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89(1) of the GDPR in so far as the right referred to in subsection a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

5) for the establishment, exercise or defence of legal claims.


5. Right to notification
If you have exercised the right to obtain from the controller the rectification, erasure or restriction of processing, the controller is obliged to communicate such rectification or erasure of data or restriction of processing to each recipient to whom your personal data have been disclosed, unless this proves impossible or involves disproportionate effort.
You have the right to be informed by the controller about those recipients.

6. Right to data portability

You have the right to receive your personal data, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

1) the processing is based on consent pursuant to point (a) of Art. 6(1) of the GDPR or point (a) of Art. 9(2) of the GDPR or on a contract pursuant to point (b) of Art. 6(1) of the GDPR; and

2) the processing is carried out by automated means.

In exercising that right, you have the right to have your personal data transmitted directly from one controller to another, where technically feasible. That right shall not adversely affect the rights and freedoms of others.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on point (e) or (f) of Art. 6(1) of the GDPR, including profiling based on these provisions.
The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
Where your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw consent to the privacy policy
You have the right at any time to withdraw your consent to the privacy policy, without affecting the lawfulness of processing based on consent before its withdrawal.

9. Automated decision-making, including profiling in individual cases

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. That does not apply if the decision:

1) is necessary for entering into, or the performance, of a contract between you and a data controller;

2) is authorised by Union or Member State law to which the controller is subject and which also lays down reasonable measures to safeguard your rights and freedoms and legitimate interest; or

3) is based on your explicit consent.

However, such decisions shall not be based on special categories of personal data referred to in Art. 9(1) of the GDPR, unless point (a) or (g) of Art. 9(2) applies and reasonable measures to safeguard your rights and freedoms and legitimate interests are in place.
In the cases referred to in points (1) and (3), the controller shall implement reasonable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your own point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 of the GDPR.

The competent supervisory authority is:
The State Data Protection and Freedom-of-Information Officer of the Free Hanseatic City of Bremen
Arndtstrasse 1, 27570 Bremerhaven
Tel.: +49 421/361-2010 or +49 471/596-2010
Fax: +49 421/469-18495
Email: office(at)datenschutz.bremen.de